PrismEQ
Licence aggregation, with the maths done for you
One portal across Microsoft 365, Google Workspace, Sophos, Veeam, Bitdefender, Pax8 and more. Right-size seats, catch unused subscriptions before they renew, and bundle products together for a discount you'd otherwise leave on the table.
PrismEQ Savings Calculator
Find out what your software licences are really costing you.
UK SMEs waste an average of 25% of their software budget on licences nobody uses. PrismEQ finds the waste — and eliminates it.
Tell us about your current setup:
Include all users across all software products.
Include Microsoft 365, security, backup, and any other subscriptions. Maximum £60,000/month.
At your size, waste isn't the main story.
Businesses with fewer than 10 seats tend to have lean, intentional software setups — so the waste savings we identify for larger teams may not apply to you in the same way.
That doesn't mean PrismEQ can't help. For smaller teams, the value is different: one invoice instead of five, never missing a renewal, and knowing exactly what you're paying for every month.
If you'd like to understand exactly what you could save, our free licence audit will give you a precise answer — not an estimate.
No commitment. No credit card. Just clarity.
These are estimates based on published industry research. Your actual saving will vary. Get a personalised analysis — it's free.
No commitment. No credit card. Just clarity.
How we calculate this
Our estimates are based on published industry research:
- SME Today (2026): UK SMEs waste up to £10,000/year on unused SaaS
- 39% of organisations admit they don't fully use software they pay for
-
Tiered waste rate by organisation size — smaller teams run
leaner setups so we apply a lower assumed waste rate; larger organisations
accumulate more redundant licences:
- 10–19 seats: 8%
- 20–49 seats: 15%
- 50–99 seats: 22%
- 100+ seats: 30%
- SaaS price inflation running at 12.2% in 2026 (Vertice SaaS Index)
- PrismEQ pricing: midpoint between wholesale and RRP, plus £3/seat/month management fee (launch rate — see pricing details)
Your actual saving will depend on your specific licence mix, vendor pricing, and usage patterns. Our free licence audit gives you a precise figure.
SaaS Licence Management
Your entire software licence estate — Microsoft 365, Google Workspace, Sophos, Veeam, Bitdefender and more — managed from one portal, billed on one invoice.
- Single monthly invoice
- Real-time licence visibility
- Add or remove seats instantly
- Wholesale pricing via Pax8
Licence Optimisation
Proactive monthly reports that identify unused licences, over-provisioned subscriptions, and bundle savings — before they cost you money.
- Monthly utilisation reports
- Seat right-sizing recommendations
- Bundle savings identification
- Quarterly account review (Growth+)
Renewal Management
Never miss a renewal again. We track every licence expiry across your entire estate and give you advance notice — with time to make informed decisions.
- 90/60/30-day renewal alerts
- Automatic renewal handling
- Pre-renewal review call
- No unexpected lapses
Bundle Packages
Combine productivity, security, and backup into a single bundle — often cheaper than buying each product separately, with one point of support.
- Productivity + Security bundles
- Backup + DR packages
- Custom combinations
- Volume discount access
Free Cost Audit
Connect us read-only to your Microsoft 365 tenant. We'll send a written report showing exactly where you're over-tiered, under-utilising, or paying for forgotten add-ons. No commitment to switch.
- Read-only Graph API access
- Tier-shuffle savings highlighted
- Findings emailed within 24h
- Walk away with the report
Cloud Spend Visibility
Connect AWS, Azure or GCP via least-privilege role and we'll surface monthly spend, idle resources and lower-cost tier suggestions next to your licence data.
- AWS / Azure / GCP supported
- Least-privilege read role
- Idle-resource alerting
- Reserved-instance suggestions
Pricing
Transparent, per-seat pricing
Management fee charged per seat per month — on top of your licence costs, which are at or below vendor MSRP via wholesale. You often pay less overall.
Starter
For smaller teams
5–19 seats • +licence cost
- Client portal access
- Single consolidated invoice
- Full licence management
- Renewal alerts (90/60/30 day)
- Email support
- Vendor-neutral advice
Growth
For growing businesses
20–99 seats • +licence cost
- Everything in Starter
- Monthly optimisation reports
- Quarterly account review
- Priority support ticket handling
- Bundle pricing access
- Phone & WhatsApp support
Business
For established teams
100–249 seats • +licence cost
- Everything in Growth
- Annual licence audit
- Dedicated account manager
- SLA-backed support
- Custom bundle pricing
- Executive reporting
Social Good
For registered charities
Any size • +licence cost • subject to eligibility
- Client portal access
- Single consolidated invoice
- Full licence management
- Renewal alerts (90/60/30 day)
- Monthly optimisation report
- Vendor-neutral advice
Registered charities and CIOs only. Eligibility verified on application.
All prices exclude VAT. Management fee is charged per active seat per month. Licence costs are billed at wholesale pricing — often at or below vendor MSRP. Contact us for 250+ seats.